It's easy for me to think about being a kind, forgiving, person - until someone does something to me where I'm hurt and it's hard to forgive. That's where I'm at right now.
My prayer is that God will change my heart. Until that happens I will keep a guard on my actions and make sure I act in a kind and forgiving manner; kind of like the old saying
fake it 'til you make it.
Here's the story behind this:
This past Tuesday was, as usual, a super busy day at work. At 2:30PM I hadn't gotten a chance to eat yet and was really hungry. I walked a block to a little food place and got a sandwich which I brought back to my work. I always keep my office door open when I am at work, even if I am not in my office. I have a couple of locked cabinets so there's nothing anyone could get into and I always want to feel approachable. I want to send the message on those rare occasions when the door is closed that I am not to be disturbed. I took my food into my office and closed my door. I just wanted 20 minutes to relax, repose, and eat. To be refreshed. I needed that time.
I was one bite into a chicken, carrot, jalapeno teriyaki sandwich when a knock sounded on my door. I set the sandwich aside where it was in plain sight and opened the door. It was our activities director. He saw my food and said "oh you're just now having lunch? Well here, I want to give you this." He handed me a closed envelope. I just got a funny feeling and said jokingly "well as long as it's not a letter of resignation" to which he replied "it is".
I opened it up and read a very short letter saying he was quitting effective immediately. I asked him to sit down. I told him that even if he has another job to quit, after being at this facility for more than 10 years, without giving a 2-week notice was irregular. I asked him what was going on. He went into a long story about the maintenance director saying bad things about him to the dietary supervisor. The dietary supervisor is best friends with the activity director so she went and told him what the maintenance director had said. The worst thing about it was that the maintenance director called the activities director a "faggot" when he was talking about him. It was all said in Tagalog but that's the basic translation. The activities director said he doesn't mind when people call him that teasing but not when they're mad, it's just too much. That's one of those words we all know that you are never supposed to use. It's up there with the word "nigger"; you just don't use those words. I never tolerate that kind of talk in the work place. So here I was hungry, tired, feeling depleted and having this situation thrust on me. So I silently prayed and began talking with the activities director.
It was obvious that the activities director wanted to be heard.
I already knew that the activities director had a thing with the business office manager (BOM) and admissions/case manager (CM). He'd texted something that was inappropriate and hurt the CM's feelings and, since she and the BOM are close, he was also offended. The activities manager had apologized and the CM had said she would still work with him, but it was going to take some time for her to get over it. The BOM and CM almost didn't go to the work Christmas party behind all of that. I had gone into their office, closed the door and let them know that they were not the rank and file, they were part of the facility leadership, and as such they pretty much had to go to the Christmas party. I'd told them that I technically couldn't make them go but would be beyond disappointed in them if they didn't go. To which they'd replied: "So you want us to go Ms Tracy?" "OK we will go
for you". (Honestly these folks I work with are so emo!) After the Christmas party the BOM, CM and activities director, dietary supervisor and her husband all went out dancing so I thought that drama was all over with.
Instead I was now having to listen to the activities director talk about how the CM and BOM had repeated something that the activities director said during the AM stand up meeting to the maintenance director. The activities director said that they had taken it out of context and made it sound as if he'd been talking bad about the maintenance director and that was what had made him angry. I wanted to bring the maintenance director into my office and have them talk together. The activities director wanted to talk more first. I understood-he's the kind of person who needs to vent so I was willing to be there for him and let him get it out of his system. One of the things is that I make sure every couple of weeks to take time to be with the people I directly supervise one to one. I don't make it formal, I just make sure to be with them and be available if they need to complain about how hard their job is, talk about their plans, share their struggles - whatever it is I just make sure that I give them my undivided attention and talk with them. (As I think about it right now though, I don't do that with the dietary supervisor as much as everyone else so I'm going to start doing that more with her. It's always uncomfortable with the DON but I still approach her and make the opportunity).
The activities director was very polite but he obviously wanted to let me know that he felt the problems he's having at work are my fault. He told me how important my job is and the he knows I am a nice person but that I need to really open my eyes. He said that people are taking advantage. He said that no other administrators let department heads work on holidays but that I did and that they didn't do any work they just came in and played. (The story behind that is that the BOM & CM came in and worked on Thanksgiving and then took off the day after. All managers are paid for Thanksgiving even though they don't work. Since the BOM & CM took off Friday, it was same financial impact as if they didn't work on Thanksgiving. I liked them working because I wanted someone at the facility on a holiday. Typically a lot of patient's families visit on holidays. The CM and BOMs office is at the front door so they could keep an eye on things and make sure none of our wandering patients went out the more frequently opened front door in all the coming and going. Plus they provided a presence when people came in the front door. I was also at work for 4hrs on Thanksgiving morning. I don't know how much work the BOM & CM accomplished on Thanksgiving, but I'd be willing to wager that several of the other managers didn't work too hard on that Friday when I wasn't there.) He also said that since I let people work 6 hours instead of 8 when they work a weekend manager they are coming in just for 30 minutes and leaving (When I came in and started working here 3 months ago I required all department heads to sometimes work a weekend day as manager of the day so that we have leaders in the building on the weekends. They take a day off during the pay period to compensate. I knew that people don't like doing weekend manager but feel it is necessary to be excellent so I'd sweetened the situation by telling them they could clock in but not out and work 6 hrs instead of 8). He said that when the other administrators were here he never had any problems with the other department directors, they all ate together and were friends but that now it had become a terrible place to work. (The medical records director had told me that prior to me coming the old administrator & all the department directors were Filipino and brought in Filipino food and had lunch together. She'd told me that even though she's Filipino she never went because they would eat and visit for hours and she has too much work to do. I know that when I first came in the activities director had said that he and the other directors like to bring food in and eat it together and could they still do that. I told him that of course they have a lunch break and can eat together if they chose to.) He stated that I make all the department directors do room rounds 3 times a week and that means he's helping other departments not his own, but that he never complains. He said that here he is helping other departments but that no one helps him. He said that he keeps complaining that the C.N.A.s are not coming in as scheduled to help watch the prone-to-fall patients during activities. I asked if he feels that our new DSD is helping him with that and he reluctantly admitted that she is. He said that he hadn't gotten enough help during the resident Christmas party. He said with other administrators he'd always gotten plenty of help because they made everyone help and I did not. I requested that in the future whenever he had an upcoming event would he please list out the jobs he needs others to do and bring that list to AM stand up meeting for volunteers. If he isn't getting enough help I would step in and make sure that he has staff for each listed duty. (This is a style preference. He wants me to make a declarative statement such as everyone has to be at the activity event the entire time. I find it more effective to assign people to specific tasks so that we ensure that everything is covered. I believe that this way I am making him take the leadership for his department and planning what he needs rather than having everyone there and then deciding what needs to be done.) He also mentioned that he's been sick for the past 3 weeks (he'd taken 2 separate days off during this time for sick days). I acted calm. I listened. I reflected back what I heard him saying. I made sure that I was not defensive. I took notes. I asked some clarifying questions. I asked if he thought I should just make weekend managers work a straight 8hrs and clock in and out. He didn't look happy with that idea. I didn't explain anything about any of my actions. I let him talk as much as he wanted.
Then I brought in the maintenance director. As they talked it became very obvious that the real catalyst behind the verbal explosion of the maintenance director was some rift between the maintenance and activities directors. Apparently all of them - the activities, social services, business, case management, and dietary managers had been very close before. They'd even gone on trips to Solvang and other places together with some other staff. They used to eat lunch together every day. It seemed that maybe 4-6 months ago something had happened between the two of them and now they weren't talking. The hurt feelings made both of them predisposed to see anything that the other one did in the worst possible light. The maintenance director kept focusing on how hurt he was by the fact that he'd felt like the activities director had been like his brother and now there was nothing. They hashed it out and by the end they still weren't friends but there was the clear understanding that we all have to act professionally at work. We agreed that the maintenance director would come for the first part of stand up meeting. The maintenance directly clearly received the message that he can never call people names at work, this will never be tolerated.
Then the 3 of us went into the CM & BOMs office because their shared office is larger than mine. I clearly let them know they can't stir up situations. They maintained that they did not. Pretty much they all agreed to act professionally at work no matter the state of their personal relationships together.
I went with the activities director back to my office This whole thing had taken close to 2 hours and the owner had been calling me. I let the activities director know that I was putting off the owner to take care of this because it was important. He said he thought he still wanted to quit. He had been struggling with cold symptoms so I told him why not take off a couple of days to get to feeling better and then see what he wanted to do. He said he's already used up his sick days but could he use vacation and I agreed.
First thing the next morning the dietary supervisor came to me. She talked to me about the whole situation with the activities assistant. I let her know that although I understand why she told him what the maintenance director said, I think it was unwise. I explained that typically repeating ugly things one person says to about another just causes more problems and hurt feelings. She said that these two had problems for several months and that the maintenance director is just too quick with his temper so she never directly goes to him about anything (Unknown to her I've counseled and even given written warning to the maintenance director about this issue). We talked a little while. She said that the activities assistant has been unhappy with his job for awhile. I asked if it's been since I came. She said that oh no it's been for around the past 5 months or so. That it's been going on a long time.
The activities director texted me at 8:30AM that he's made his decision and is not staying but that if I want he will give a 2 week notice. I texted asking if we could talk at 11AM and he said yes. When I called at 11AM he did not answer. His voice mail was not set to accept messages. I texted that I'd tried to call and could not leave a message. At 12:25PM he texted me that he'd fallen asleep and missed my call. I texted back that I was glad he got the rest since he'd been sick. I let it go at that. I was oh so busy that day. I figured he needed some time to cool off. I also thought he could reach out to me if he choose.
That day the BOM came and talked with me. He makes it a habit to come to me with problems, concerns, anything he thinks I need to know, or suggestions. He comes in, closes the door, sits down and talks. He's always prepared, concise and unemotional. One of the things he told me is that the department directors tend to be jealous in their relationships. He reminded me of an event that happened the day of the staff Christmas party. (The MDS coordinator had texted me during stand up meeting that her daughter (who is a Sr. in high school) wanted to come to the Christmas party and was that all right. I'd been delighted and was about to text back that of course I was excited to meet her. But some thought in the back of my mind made me decide to first put it out to the department directors at the meeting. Right away the dietary manager said that's not fair because her husband and her had to make arrangements for her daughter who is in 10th grade (who gets a baby sitter for a 10th grader?). The activities director told me that his son was 14 but tall for his age and he wasn't coming. So I'd texted the MDS coordinator back that I wanted to say yes but that the other managers felt upset because they weren't bringing their teen children since we said it was an adult party. I apologized and said I was trying to be fair and consistent.) The BOM told me that when the last administrator was there, the activities assistant had been her favorite. But then he had the falling out with the maintenance director and felt she wasn't giving him enough attention. He told me that these people are just always jealous and he doesn't understand. I explained to him that this happens a lot in SNFs. I said that he doesn't understand because he is different - he started as maintenance assistant 4 yrs ago, now he is BOM and will become an administrator. As administrators we can't be emotional or put our feelings first. If we do, we won't be effective.
Around 6:30PM that day the dietary supervisor texted me that she'd just talked to the activities director and that he just waiting for my call. I texted back that I was glad she told me, that I'd call him the next day, & thought he might need some rest so I hadn't wanted to call him. She texted back that he was just waiting to talk to me and that she'd told him how busy I was. She said she was crossing her fingers and hoping it went well when I talked with him.
I finally got a chance to call him the next day He basically said he didn't have another job. He assured me that he's had offers but wants to stay here. I said great because I want to work together. I told him to go ahead and take off the rest of the week since he's sick. I didn't say it to him, but wanted him to have that time to think and cool off. I was also feeling really irritated and felt like I needed the time but didn't say that. There was a major monthly activities event that I was staying late to do that night since he was gone. I felt like I'd spent way too much time on this whole thing.
Right after we hung up Leila the company resource nurse called me. She wanted to know if the activities director quit and what was going on. I told her it was a lot of drama but we worked through it and he is still working for us. I specifically refrained from telling any specifics.
I feel like everything came out OK. But when I look at my own feelings, if I let myself, I will feel resentful toward the activities director. I'd felt so hurt about all the things he basically said about my poor leadership. He'd hit right on my Achilles heel. I have concerns that because I am really nice, people don't fear me and so might not perform as well as they would if I had a more commanding presence Yet, at the end of the day I am who I am. I am not the type who has a commanding presence that causes people to sit up straight. I try to be competent, kind and a servant leader. I seek to hold people accountable. I try to get people to participate in the decision making process. I try to create buy in when I make decisions. This way of doing things is a lot more difficult, but it is where my heart is. However, I am human and fallible. So I really grieved over what he told me and went back through my mind over all my actions since I came to the facility. I looked to see what I could have done differently or what I'd done wrong.
Then I find out from the dietary manager and BOM the next day that the activity manager didn't tell me the truth. They didn't know what he'd said. He was very specific that he'd not had any problems at work when the other administrators were there because they'd provided the kind of leadership needed. But both of them had told me that this problem between him & the maintenance director had happened before I ever showed up. His friend the dietary supervisor had told me that he'd been unhappy at work for more than 4 months. In my head I know that people are just like this. I also know that since the BOM and CM have taken on additional duties and successfully marketed to increase the census, I have praised them. I recognize that he's jealous. Yet, I'm irritated. If I don't watch myself I could be less responsive toward this director.
Writing all this has helped me process. I need to sit down and talk to him when he comes back. I need to let him know:
- That I am happy he is still going to work with us because I value him.
- Reiterate that I need him to list out duties with which he needs help
for his special events so I can support him in getting the help he
needs.
- Reiterate that my door is always open and he can come to me if he has any concerns or just needs to talk.
- Bring up something I'd like to see him develop for the activities department. I want him to have an activity that allows the residents to help others in the community. I've brought it up before and he liked the idea but didn't seem to want to do the extra work. (I'd talked to one of his assistants and he loved the idea) I'll do some of the foot work for him and bring a mostly developed idea that he can use or come up with one of his own
- My reasonsing for people working on Thanksgiving and how it did not create any negative financial impact.
- Reiterate that this business lost $950,000 prior to November of last year (I came October 9). Reiterate that we have to make changes to ensure we at least break even and then move on to make money. Reiterate that census mix is one of the big keys. Explain that I don't favor the BOM or CM but do appreciate their help to change our census mix.
- Inquire if he wants me to change the MOD to a straight clock in and out 8 hour situation.
Just writing this all down has helped me get all my feelings out so I don't feel so weighed down by resentful feelings.
I pray that God empower me to keep my heart right. That He make me an effective leader to His glory.
